City Clerk

Responsibilities

• Plans, organizes, controls, and directs all aspects of the City Clerk’s office and serves as supervisor to the Deputy City Clerk
• Serves as the Executive Assistant to the City Manager, providing highly responsible executive support, office administration, coordination, and research to assist the City Manager
• Performs research and provides information, documents, and legislative management services to the City Council, and serves as the liaison between the City Council and the public
• Manages City Council meetings to include scheduling, preparation, and distribution of agenda packets, ensuring notification of public meetings and hearings meet all legal guidelines
• Attends all City Council meetings to record proceedings and compose meeting minutes for the official city record
• Creates and administers city records management program to store, preserve, maintain and retrieve all official city records
• Manages the city’s official public records requests process, including receipt, assignment, research, redaction, cost of service, and distribution
• Composes legal notices, letters, and advertisements for council actions and the City Manager’s office
• Manages the annual operating budget for the City Manager, City Council, City Clerk/Deputy City Clerk, and Community Relations
• Administers all Oaths of Office to Police Department personnel and public officials
• Manages all city advisory boards and commissions: schedules interviews, maintains rosters, manages terms, and advertises open positions